Privacy Policy 2025

Last updated: 1st December 2025

1. Introduction

Braintree Golf Club (“the Club”, “we”, “us”, “our”) is committed to protecting your personal data and respecting your privacy.

This privacy policy explains how we collect, use and look after your personal data when you interact with us.

2. Who we are and how to contact us

The data controller is: Michael Groves, General Manager

Braintree Golf Club Limited

King’s Lane, Stisted, Braintree, Essex, CM77 8DD

Company number: 00960485

General data protection contact:

General Manager

Email: generalmanager@braintreegolfclub.co.uk

Telephone: 01376 346079

3. Who this policy applies to

This policy applies to non-member individuals interacting with the Club including visitors, website users, competition entrants, event attendees, suppliers and business contacts.

4. What personal data we collect

We may collect:

- Identity and contact data

- Booking and competition data

- Payment and transaction data

- Website usage and technical data

- Marketing preferences

- CCTV images (if used)

- Special category data only when necessary

5. How we collect your data

We collect data directly from you, automatically through our website, and from third parties such as booking systems, payment providers and England Golf.

6. Legal bases and how we use your data

We process data based on:

- Contract

- Legitimate interests

- Legal obligations

- Consent (e.g., for marketing or non-essential cookies)

7. Marketing

We send marketing only where legally permitted and always provide opt-out options.

8. Sharing your personal data

We may share data with service providers, governing bodies, event partners, or where legally required.

9. International transfers

Where data is transferred outside the UK/EEA, safeguards such as adequacy regulations or standard contractual clauses are used.

10. Data retention

Data is retained only as necessary, typically:

- Visitor/society bookings – up to 6 years

- Competition records – per England Golf guidance

- Enquiry correspondence – up to 2 years

- Supplier records – up to 6 years

- CCTV – up to 30 days unless required longer

11. Data security

We use technical and organisational measures to protect your data, including access controls, secure disposal and breach procedures.

12. Your rights

You have rights to access, rectify, erase, restrict, object, data portability, and to withdraw consent.

13. Cookies

Our website uses cookies. Non-essential cookies require consent. See our Cookie Policy.

14. Links to other websites

Linked third-party websites have their own privacy policies.

15. Changes to this policy

We may update this policy periodically. The latest version will be on our website.

16. Contact us

Club Manager

Braintree Golf Club

King’s Lane, Stisted, Braintree, Essex, CM77 8DD

Telephone: 01376 346079

Email: clubmanager@braintreegolfclub.co.uk